Forms

Below are the forms commonly needed by students in the Milken Institute School of Public Health. Most of these forms require a dean's signature, but you do not need to acquire this signature yourself. After you submit the form, it will be automatically routed to the Office of the Dean for review and approval.

Registration Transaction Form

Use this form when you cannot register online using GWeb. See "Registration Step-by-Step" for details on using the GWeb system, and for guidance on circumstances in which the Registration Transaction Form (RTF) must be used instead. Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

Transfer Credit Petition Form

The Transfer Credit Petition allows students' previous courses taken prior to enrolling at GW to be considered for application toward their degree. Approval is not guaranteed. 
 

Request for Certification for Half-Time / Full-Time Student Status

Certification for graduate student financial aid is based upon total number of credit hours for which you register in a given semester. Half-time status requires being registered for 5-8 credit hours; students registered for 9 credit hours or more are considered full-time. Students registered for fewer than the requisite number of credit hours may be approved for half-time or full-time certification if they are working on their culminating experience, dissertations, residencies, internships, or practicums, or are preparing for comprehensive exams. Note: This form is not to be used by international students on F or J visas. Please visit the International Services Office website for the correct form. Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

GWSPH Graduate Independent Study Course Description & Form

This course is designed to provide the student with an opportunity to gain or enhance public health knowledge and to explore an area of interest related to public health research or the delivery and/or administration of health services.

GWSPH Undergraduate Independent Study Policy and Form

This course is designed to provide the student with an opportunity to gain or enhance public health knowledge and to explore an area of interest related to public health research or the delivery and/or administration of health services.

Incomplete Contract

If a student, for reasons beyond the student's control, is unable to complete the work of the course during the term of enrollment, the instructor must approve such reasons before the date when grades must be reported. Students should meet with their academic advisor to discuss registration while working to finish an incomplete. This contract must be submitted to Student Records (gwsphrecords@gwu.edu) prior to the last day of the term.

Professional Enhancement Form

Professional enhancement activities supplement your academic curriculum and help prepare you to participate actively in the professional community. Students in all Milken Institute School of Public Health degree programs are required to attend eight hours of professional enhancement activities. Students must meet this requirement before applying to graduate. Download the form to learn more about this requirement and procedures for documenting your professional enhancement activities. Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

Emergency Loan Form

Milken Institute School of Public Health has an emergency loan program for students who are having short-term cash-flow difficulties. To apply, contact Mark Justice at mjustice@gwu.edu.

Complete Withdrawal Form

If you wish to withdraw from the university (including all of your courses) and do not plan to return to GW to complete your degree, you must complete this form and submit it to the Office of Student Records for processing. GW also asks that withdrawing students complete an exit survey; undergraduate students click here for the survey, and graduate students click here. To ensure that your withdrawal is complete, make sure that you contact all offices that need to be informed of your leaving; failure to do so may result in your incurring additional expenses. The Complete Withdrawal Form includes a partial list of these offices. Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

Application for Graduation

This form is completed online. Use the link above to view further instructions and deadlines. In general this form must be completed by:

  • February 1 - for students completing degree requirements in the spring semester and for summer graduates who are eligible to participate in May Commencement as "walk through" candidates.
  • July 1 - for students completing degree requirements in the summer sessions.
  • October 1 - for students completing the degree requirements in the fall semester.

 Application for Certificate Completion

Admissions Petitions

Students may utilize the petition process to request readmission, a change to their program of study, an exception to their curriculum, or to transfer credit.

Graduate Admissions Petition

The Graduate Admissions Petition allows students to request a change of program, seek readmission to their degree, or transfer credit completed prior to enrolling in Milken Institute School of Public Health. Please refer to the instructions included in the form.

Readmission

  • Students who have taken classes within the last year:
    GWSPH graduate degree or certificate students who were previously registered in the university but did not register during the immediate preceding semester/module (excluding summer sessions) are out of status and must apply for readmission by completing an admissions petition.
  • Students who have not taken classes in over a year:
    Students who have not taken any courses at GW in over a year must apply for readmission using SOPHAS Express.
  • Students who have been suspended:
    Students who were suspended from Milken Institute SPH may only apply for readmission after at least one academic year has passed and must apply for through SOPHAS Express.

Change of Concentration

Prior to submitting a petition to change concentrations, students must meet with the program director of the desired concentration. Students will need to indicate that they’ve met with the program director in order to submit the petition. (For students applying to the Public Health Certificate, it is not necessary to meet with a faculty member).

Please note: Program Directors and their contact information can be found on the program-specific webpages.

Submit your admissions petition.

For more information on criteria for readmission, please refer to the Student Handbook, or contact the Office of Admissions & Recruitment gwsphadmit@gwu.edu, (202)994-2160

Undergraduate Petition

Submit your petition to the Office of Student Affairs - Student Records for the following reasons:

  • Change BS Exercise Science Concentration 
  • Change Entry Semester or Curriculum Year 
  • Substitute a Course for a Required Course
  • Request a Leave of Absence

Graduate Records Petition

The Graduate Records Petition allows students to:

  • Waive a required course
  • Substitute a course for a required course
  • Attend two schools simultaneously
  • Transfer graduate credits to the GW graduate transcript
  • Register for continuous enrollment versus continuous research
  • Extend the time limit for graduation
  • Request a leave of absence
  • Drop a course after the deadline and receive a full or partial refund
  • Add a course after the deadline and waive the late fee

Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

Major/Minor Declaration Form

Use this form to add second majors and minors outside of the School of Public Health. Keep in mind that you must also attach any forms required by that program and its school.

Practicum Equivalent Experience

Request a Waiver of the MPH Practicum (submit to the Office of the Dean) MPH students with substantial public health experience relevant to their department/track may request to waive the MPH Practicum and substitute elective credits. Prior to matriculation, applicants must have completed more than three years of relevant, full-time, public health experience in which they can demonstrate application of at least one track-specific competency. To request a waiver, complete the Practicum Equivalent Experience Application. Obtain approval from your Practicum Director and Academic Advisor, and then submit to the Office of the Dean. You must submit this application during your first semester of enrollment.

DrPh Forms

DrPH students need to complete several additional forms related to their Dissertation, including the Dissertation Proposal Request Form and  Dissertation Committee Approval Form. These forms can be found in the DrPh section of the Resources for Students page.