Forms

Below are the forms commonly needed by students in the School of Public Health and Health Services. Most of these forms require a dean's signature, but you do not need to acquire this signature yourself. After you submit the form, it will be automatically routed to the Office of the Dean for review and approval.

Registration Transaction Form

Use this form when you cannot register online using GWeb. See "Registration Step-by-Step" for details on using the GWeb system, and for guidance on circumstances in which the Registration Transaction Form (RTF) must be used instead. Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

Request for Certification for Half-Time / Full-Time Student Status

Certification for graduate student financial aid is based upon total number of credit hours for which you register in a given semester. Half-time status requires being registered for 5-8 credit hours; students registered for 9 credit hours or more are considered full-time. Students registered for fewer than the requisite number of credit hours may be approved for half-time or full-time certification if they are working on their culminating experience, dissertations, residencies, internships, or practicums, or are preparing for comprehensive exams. Note: This form is not to be used by international students on F or J visas. Please visit the International Services Office website for the correct form. Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

SPH Graduate Independent Study Course Description & Form

This course is designed to provide the student with an opportunity to gain or enhance public health knowledge and to explore an area of interest related to public health research or the delivery and/or administration of health services.

SPH Undergraduate Independent Study Policy and Form

This course is designed to provide the student with an opportunity to gain or enhance public health knowledge and to explore an area of interest related to public health research or the delivery and/or administration of health services.

Professional Enhancement Form

Professional enhancement activities supplement your academic curriculum and help prepare you to participate actively in the professional community. Students in all SPHHS degree programs are required to attend eight hours of professional enhancement activities. Students must meet this requirement before applying to graduate. Download the form to learn more about this requirement and procedures for documenting your professional enhancement activities. Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

Emergency Loan Form

The SPHHS has an emergency loan program for students who are having short-term cash-flow difficulties. To apply, visit the Office of Student Affairs - Student Records

Complete Withdrawal Form

If you wish to withdraw from the university (including all of your courses) and do not plan to return to GW to complete your degree, you must complete this form and submit it to the Office of Student Records for processing. GW also asks that withdrawing students complete an exit survey; undergraduate students click here for the survey, and graduate students click here. To ensure that your withdrawal is complete, make sure that you contact all offices that need to be informed of your leaving; failure to do so may result in your incurring additional expenses. The Complete Withdrawal Form includes a partial list of these offices. Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

Application for Graduation

This form should be submitted at the beginning of your final semester but no later than the following deadlines:

  • February 1 - for students completing degree requirements in the spring semester and for summer graduates who are eligible to participate in May Commencement as "walk through" candidates.
  • July 1 - for students completing degree requirements in the summer sessions.
  • October 1 - for students completing the degree requirements in the fall semester.

  Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

Application for Certificate Completion

Petitions

Students may utilize the petition process to request a change to their program of study, an exception to their curriculum, or to transfer credit.

Graduate Admissions Petition

The Graduate Admissions Petition allows students to request a change of program, seek readmission to their degree, or transfer credit completed prior to enrolling in SPHHS. Please refer to the instructions included in the form. Submit to the Office of Recruitment and Admissions.

Graduate Records Petition

The Graduate Records Petition allows students to:

  • Waive a required course
  • Substitute a course for a required course
  • Attend two schools simultaneously
  • Transfer graduate credits to the GW graduate transcript
  • Register for continuous enrollment versus continuous research
  • Extend the time limit for graduation
  • Request a leave of absence
  • Drop a course after the deadline and receive a full or partial refund
  • Add a course after the deadline and waive the late fee

Submit in-person to the Office of Student Affairs - Student Records or email gwsphrecords@gwu.edu.

The SPHHS Undergraduate Petition

Undergraduate students can use this form for either Admissions Petitions or Student Records Petitions.

Submit your petition to the Office of Recruitment and Admissions for the following reasons:

  • Apply for Readmission
  • Change Major within SPHHS
  • Change BS Exercise Science Concentration
  • Add or Drop a Specialty Field or Minor
  • Transfer Credits to GW Transcript before Enrolling
  • Change Entry Semester

Submit your petition to Office of Student Affairs- Student Records for the following reasons:

  • Substitute a Course for a Required Course
  • Drop a Course after the Deadline with no "W"
  • Add a Course after the Deadline and Waive Late Fee
  • Withdraw from a Course with a Grade of "W"
  • Leave of Absence

Petition to Transfer Credits From Another Institution (for undergraduate students only; submit to Student Records) Undergraduate students who wish to transfer credit for coursework taken at another institution toward the GW degree should obtain the form from the Department of Exercise Science or from the Office of Student Affairs - Student Records. Note that you should always seek clearance ahead of time if you intend to take courses for transfer toward your GW degree.

Practicum Equivalent Experience

Request a Waiver of the MPH Practicum (submit to the Office of the Dean) MPH students with substantial public health experience relevant to their department/track may request to waive the MPH Practicum and substitute elective credits. Prior to matriculation, applicants must have completed more than three years of relevant, full-time, public health experience in which they can demonstrate application of at least one track-specific competency. To request a waiver, complete the Practicum Equivalent Experience Application. Obtain approval from your Practicum Director and Academic Advisor, and then submit to the Office of the Dean. You must submit this application during your first semester of enrollment.

DrPh Forms

DrPH students need to complete several additional forms related to their Dissertation, including the Dissertation Proposal Request Form and  Dissertation Committee Approval Form. These forms can be found in the DrPh section of the Resources for Students page.