950 New Hampshire FAQ
When will I be moving into 950 New Hampshire Ave?
We will begin moving the faculty and staff offices to 950 New Hampshire Ave the evening of Friday March 7th and continue over the week of spring break. Although there may be some changes, below is the expected schedule of when offices will be moved to the new building.
March 7: Global Health (2175 K St, Floor 2)
Office of the Dean (2175 K St, Floor 5)
March 8: Health Services Management and Leadership (2175 K St, Floor 3)
Prevention and Community Health (2175 K St, Floor 7)
Exercise Science (2033 K St)
March 9: No moving this day.
March 10: Environmental and Occupational Health (2100 M St)
Epidemiology and Biostatistics (2100 Pennsylvania Ave.)
March 11: Health Policy (Note this is an update to what was previous announced - Health Policy will now all move at once on the 11th, rather then staggered by building from the 11th-13th)
What do I personally need to do and by when to have a smooth move?
Review and check off the items on our 2-page "personal moving checklist" which lists everything at a glance so you don't miss a move detail or deadline. The checklist covers what faculty and staff should do before, during and after the move and includes details like how to check your voicemail remotely and how to update your office address in the online directory after the move.
For details on working remotely, take a look at our list of telecommuting tips created by the School's Human Resources staff, and detailed instructions for using the VPN, created by the School's IT staff, which explains how to set up and use the Virtual Private Network to access networked files while working remotely during the move.
When do I have to leave my office and how soon can I return?
All faculty and staff are asked to leave their offices by 12:00 PM (noon) on the day of their move so computers can be properly packed. Telephones will be turned off at 1:00 PM on the day of the move, but voice mail can be reached by dialing 202-994-2000 and following the directions. If you have dual monitors, both will be moved. Computers, desk chairs, and crates will be moved that night. Phones and computers, however, might not be fully operational until one full working day after each move. Faculty and staff are encouraged to telecommute during the move period. Faculty and staff will be notified by their administrative manager when everything is hooked up in the new building and they can move in and unpack.
For example, the Prevention and Community Health Department will be moved on Saturday. Since there is no moving activity on Sunday, PCH computers and phones will be installed on Monday and the new PCH offices can be occupied on Tuesday, once employees have been notified by their PCH administrative manager.
What is the procedure for labeling and moving office computers versus taking them home?
Employees with laptops should take them home during the move. If you have a laptop docking station, you can label the docking station and leave it and it will be moved to your new office. Laptops not assigned to anyone should be taken home by the Office Manager for their department.
For computers and monitors and laptops docking stations that are not assigned to anyone, please add a label with the department on it. This will help identify the department of the unassigned computer should they be placed in the same room for storage.
The School's IT staff have also created detailed instructions for using the VPN, should you want to use the VPN to access Banner or your networked files while working remotely during the move.
How many items can I bring?
Faculty will have no more than 8 reusable crates brought to the new building. Staff are allotted 3 crates and administrative managers will have 5. Each crate measures 27” x 17” x 10.5”.
When can I start packing?
Moving crates will be delivered February 10th with instructions on how to properly load and label. If you need assistance packing please work with your departmental administrative manager.
Decluttering is the best path to an easy move.
What should I do if I am not going to be in the office during the university student spring break?
If you will not be available during the student spring break, please pack your items and label the crates in advance.
Will the movers move anything in addition to what I can fit in the crates?
All computers and personal trash/recycling bins will be moved to the new building by moving staff. If you are currently located in an office, your current chair will also be moved. Those currently sitting in cubicles will be provided with a new chair. Instructions will be provided about how to label and prepare these items for the move.
What about artwork, plants, or diplomas?
Movers will not transport personal items. It is recommended to bring any personal items home. Others who have gone through a clutter reduction move into a new facility recommend waiting for the move to be completed, and then spend one day your new office before bringing in your personal items. Personal artwork can be hung on individual office walls.
Departmental artwork/decoration will not move to 950 NH Avenue.
How do I know where I will work in the new building?
If you are unsure where your workspace is, please consult your department’s administrative manager.
Are personal printers supported in 950 New Hampshire Ave?
Personal printers will not be used in the new building and the moving company will not be moving them. Two networked printer/copiers will be provided on each floor.
What kind of coffeemakers are we going to have?
Administrative managers will pool resources to provide Keurig machines in 950 NH Avenue. Other machines will remain in place until the renovation of 2175 K St offices is complete.
What other office essentials should departments plan to bring?
Departments should plan to bring office supplies needed on a day to day basis. For larger, durable items like paper cutters, administrative managers should coordinate with other departments on their floor so items are not duplicated. Copy rooms have counters with cabinets as well as cabinets on the wall above the counter for storing supplies.
I am not moving to 950 NH Avenue. When will I be moving?
If you are moving into the offices in 2175 K St, the space will be renovated to update and improve the quality of light and air circulation during the 6 to 8 weeks after the move. You will stay in your current office until early May, and then be re-located to 2175 K St.
New Building Information
What is the address for the new building?
The address for the new building is:
950 New Hampshire Avenue
Washington, DC 20052
What is my new mailing address?
Mail will be received at the reception desk for each floor. All mail should therefore include the floor where your office is located. For example, if you are in the department of Environmental and Occupational Health and working on the fourth floor, your address would be as follows:
Dr. Jane Doe
950 New Hampshire Ave, NW
Washington, DC 20052
What is my fax number?
Fax machines are available on three floors of the new building. If you are ordering business cards, letterhead or other office supplies and would like to include a fax number, you may select one of the following.
2nd Floor - 202-994-6301
5th Floor - 202-994-0082
7th Floor - 202-994-3773
Where are each of the departments located in the new building?
Environmental and Occupational Health: Suite 400
Epidemiology and Biostatistics: Suite 500
Exercise and Nutrition Sciences: Suite 200
Global Health: Suite 400
Health Policy and Management: Suite 600
Note: some Health Policy and Managemetn faculty and staff will not be moving into the new building so check with individual faculty or staff.
Prevention and Community Health: Suite 300
Which side of the building will the entrance be on?
The entrance will be on the southeast end of the building near the intersection of 24th St and New Hampshire Avenue.
What are the building’s hours?
The building will be open from 7:00 AM to 10:00 PM, Monday through Friday, with GWorld access for faculty and staff after hours. The building will also be open 8:00 AM to 6:00 PM on Saturdays and closed on Sundays unless there is a special event. Please note, the Milken Institute SPH building follows the university holiday schedule, and is closed when the university is closed. View a list of university-observed holidays.
Will there be security in the building?
There will be a security officer in the lobby at all times.
How can I report a facilities issue like a plumbing problem or a burnt-out light bulb?
GW Facilities will be providing FixIt support in the new building.
What are the wireless capabilities of the building?
There are 140 wifi access points in the building, making it one of the most wireless-friendly buildings on campus.
Will there be community kitchens and lounge space?
There will be community space throughout the building from floors 2 to 7. These spaces will include group work areas, quiet work areas, and lounge space. There will also be three community kitchenettes on Floors 2, 4, and 6, in addition to the faculty and staff kitchenettes in the working area.
Are there food services inside the building?
There will be four vending machines in the building that will serve both beverages and food.
Will there be storage for bicycles?
Yes, as part of the environmental sustainability efforts, 950 NH Avenue will have an indoor bike room for 22 bikes and as well as space outside for 60 bikes.
How many classrooms will there be?
There are 15 classrooms and 4 lecture halls.
When will students have access to the building?
Students will be able to meet with professors and Student Services staff in the new building immediately after spring break, starting on March 17th. Community space and classrooms will not be open until the start of the summer semester on May 19th.
Will classes change location in the middle of the semester?
Classes will continue to meet in their current locations for the spring semester.
Exercise Science classes held in 2033 K Street NW will be relocated to other Milken Institute School of Public Health leased space. This will allow for completion of tasks like installation of classroom technology and furniture.
Where will Student Services, like records and career advising, be located?
As of March 17th, all Student Services will be located on Floor 2 of the new building.
Will there be student lockers?
Approximately 400 lockers are in the building. Expect details for the distribution policy in the next academic year.
Will there be student printing?
On Floor 2 students will have access to two printing kiosks. Students can print wirelessly from a laptop, from a USB drive, or from the four desktop computers located on Floor 2. Each will take GWorld or credit cards for payment.
How many outlets will there be?
There will be 110 outlets in the common areas, more than any other building on campus, but there will fewer outlets in classrooms.
Will there be kitchens or water coolers in the working space?
Each floor will have a kitchenette in the working space with a refrigerator and a microwave. There will not be water coolers because all kitchenettes will have a filtered water tap in the sink next to the traditional faucet.
Will staff and faculty be able to bring space heaters or fans?
Space heaters and fans will not be allowed in the new building. The temperature control system is designed to create a healthy, comfortable, and sustainable environment.
Will there be locked storage for faculty and staff in their work areas?
All offices and desks will have locking doors, and all cubicles will have an additional locking cabinet space.
If my workspace is a cubicle, will I be able to have a standing desk?
Yes. Desk surfaces for staff in cubicles will be initially attached to cubicle walls at sitting height, but during the first week after moving staff that prefer to stand can request their desk surfaces to be permanently adjusted to proper standing height.
All faculty and administrative managers have standing/sitting desks where the system is flexible and they will be able to move their desks up or down at will. The staff in cubicles can choose to stand or sit, but the desk is set in place semi-permanently (attached to the cubicle wall) after the choice and won't be able to be flexibly changed between sitting and standing. Changing the desk height in a cubicle requires a fix-it maintenance staff member to come and change it.
If my workspace is a cubicle, where can I go if I need to conduct a conference call or other noisy activity?
Each floor has both a conference room and a team room which can be used for group meetings or other activities. Those sitting in cubicles that need a private space but do not need a full conference room can use the team rooms, which are similar to the interior offices, but will consist of a round table, four chairs, and a telephone. Each floor, between Floors 3 and 7 has one team room. Floor 2 has no team room but has two conference rooms instead of one. View room availability and the process for booking rooms.
I have not worked in a cubicle before. What are some of the tips to deal considerately with the other people around me in the new office setting?
- Speak in your library voice. Use a quiet tone in the cubicles so as not to disrupt your neighbors. Avoid gathering in large clusters to converse in the cubicles. Instead find a nearby space elsewhere to meet where conversation will not be distracting. The team rooms located on floors 3 through 7 are a great place to use when needed. You may also want to develop a cubicle courtesy card that you hang to indicate your availability for conversation.
- Borrow supplies only after you have asked.
- Please don’t have music playing in your cube without your using earplugs. Not all people appreciate the same music.
- We know you love your beautiful plants, but not everyone wants them flowing into their space. Please keep plants and flowers within your own cubicle.
- Some foods have very strong odors. If you are bringing in a fish dish, it would be helpful if you found somewhere else to eat your lunch.
- When possible, please restrict large print jobs to first thing in the morning or the end of the day when there is less demand for the printer. Being mindful of how long the printer will be occupied will minimize the time your colleagues will need to wait to obtain their printouts and enables all of us to share the printer equipment efficiently.
Will conference rooms be available when the building opens?
Yes, conference rooms will be available. Each will seat 20 people. View room availability and the process for booking rooms.
Where will staff and faculty have access to Human Resources staff?
Human Resources will have staff on the second floor of 950 NH Avenue as well as in the renovated space in 2175 K St.
Can I hang items on my office walls, such as pictures and diplomas?
Yes, faculty and staff can hang items in their personal work spaces. Please use appropriate wall fasteners for the surface (i.e small picture hooks and nails for drywall, removable adhesive hooks such as Command Strips for metal or concrete).
How do I make a request about dysfunctional items like electrical outlets or ask to have office furniture moved or adjusted?
To make inquiries about items that are not working or to make changes to your space, we ask that you please submit a request using this service form or http://tinyurl.com/pzbu8hf. In the coming weeks we will process these requests and assist you in transitioning into your new space.
When should I begin to submit FIX-IT requests for services in the building?
FIX-IT service, the GW facilities service for building repairs, will be available in the new building after April 28th, so please use the request form above until this time.