Events Pricing & Fees

Event Classifications

Milken Institute School of Public Health has five event classifications, and are defined as:

• Internal: An event hosted by a SPH department intended for an internal audience.
• SPH Sponsored: An event hosted by a SPH department that collaborates with an external group or is intended for an external audience.
• University: An event hosted by a GW department or student organization for a university-wide audience; University events with less than 75% of attendees being GW are categorized as External.
• GW Sponsored: An event hosted by a GW department that collaborates with an external group or is intended for an external audience.
• External: An event hosted by a non-GW entity, including GWU Hospital & MFA.

Contact SPHspacegwu [dot] edu (SPHspace[at]gwu[dot]edu) for assistance determining your event's correct classification. Any misrepresentation of the event's purpose or GW affiliation may result in additional charges.

Any group that owes money from a previous event will not be authorized to use a space until all payments are made in full. 

Daily Rates

The below rates and fees may be subject to change. 

Venues

The following daily rates are for full day bookings, and have a maximum booking time of 8 hours (including time for set-up and clean-up, including time for catering and other vendors):

Classrooms

The following rates are for hourly & full-day bookings when used for events. The client will be charged per hour until the fourth, at which time the rate will convert to a full day booking, limited to a maximum booking time of eight hours. 

Required User Fees & Additional Booking Charges

In addition to university-mandated fees for event set-up and housekeeping ($42.06/hr) and university police ($50.82/hr), the following are required, regardless of event classification:

• Weekends: Events on weekends are charged a fee of $500 for internal & $1000 for non-SPH events.
• Space holds: An event requiring a space hold prior to event will be charged 50% of the daily rate.
• Layout changes: Once a space has been set, changes in layout will incur a $100 fee.
• Storage: External materials, equipment, and property that remain in the space after an event has ended will incur a fee of a $100/day.
• Food orders: Except for events in the convening center, food orders in spaces, including the case study, auditorium, lecture halls, and classrooms, will incur a $100 fee.
• Additional time: Bookings that exceed the eight-hour limit will be charged $500/hour for the convening center and $250 for other the case study, auditorium, lecture halls, and classrooms.

Contact SPHspacegwu [dot] edu (SPHspace[at]gwu[dot]edu) for more information on user fees and charges.

Event Modifications & Cancellations

Once an event is approved, fees associated with modifications and cancellations are as follows:

• Modifications or cancellations more than 30 days prior to the event start: $100
• Booking modifications within 30 days: 25% of daily rate
• Booking cancellations within 30 days: 50% of daily rate
• Booking cancellation within 24 hours or a no-show will be charged the full rate.

Internal (SPH) events are not subject to these fees.

Payment & Billing

Costs owed by a school, department, center, or student organization must be paid within thirty days after the completion of an event via journal entry/transfer. Payments owed by external groups shall be submitted by credit card or check sent by certified mail and be paid in full prior to the start of an event.

For sponsored and external events, unless timely payment is received, the University is not be obligated to reserve or hold the licensed space for the client. If payment is not received by its due date, the University may, in its sole discretion, choose to cancel the reservation and terminate an agreement. The University may, in its sole discretion, allow the client to pay at a later agreed upon date that shall be no later than 30 days following the event date.

All additional user fees, including security, housekeeping, facilities support, and others costs are to be paid by the client, and cannot be waived.

Any group that owes money from a previous event will not be authorized to use a space until all outstanding payments are made.