Academic Forms
Below are the forms commonly needed by students in the Milken Institute School of Public Health.
Undergraduate Students: All forms should be submitted via Undergraduate Form Submission Page.
Graduate Students: Most forms require a dean's signature, but you do not need to acquire this signature yourself. Fill out the form(s) and submit to our Records team at gwsphrecords
gwu [dot] edu (gwsphrecords[at]gwu[dot]edu). Their team will take care of processing. We are here for you!
- General Forms
This form can be used if you are having challenges using GWEB or if the instructor requires permission! Check out this Registration Step-by-Step guide for help! Fill out this form (get the required signature if needed!) and submit to our team at gwsphrecords
gwu [dot] edu. This is one requirements for ALL of our students! You must supplement your academic curriculum with relevant public health activities. Download this form and document your professional enhancement activities. Please email your completed document to gwsphrecords
gwu [dot] edu.We know that sometimes events happen that are beyond your control and you may need more time to complete the work of a course you are taking. Talk to your advisor and professor and see if you can work together to come up with a plan to complete the course after the end of the term. This is a contract between you and your professor to allow more time to help you achieve academic success, it must be done before the last day of the class.
Continuous Enrollment Registration Form (CE)
Students are expected to register continuously each term until they graduate. Students must register in the term they apply to graduate. A student is considered to be continuously registered when enrolled in coursework or when registered in a Continuous Enrollment (CE) course.
Talk to your advisor and submit the Continuous Enrollment Registration Form to the SPH Records Office at gwsphrecords
gwu [dot] edu. Leave of Absence Registration Form (LOA)
Do you need to take a term or semester off? Students who need to interrupt active pursuit of the degree must be registered in a Leave of Absence (LOA) course.
Talk to your advisor and submit the Leave of Absence Registration Form to the SPH Records Office at gwsphrecords
gwu [dot] edu. Undergraduate Complete Withdrawal Form
Graduate Complete Withdrawal Form
We don't want to see you go and hope we can help, please talk to your advisor if you plan to leave GW.
- Graduation Forms
You must complete the Registrar Office's online application for graduation by the appropriate deadline. View the step-by-step instructions. Keep an eye on the deadlines!
- MARCH 15 for students completing degree requirements in the spring semester and for summer graduates who are eligible to participate in May Commencement.
- JULY 15 for students completing degree requirements in the summer sessions.
- NOVEMBER 15 for students completing degree requirements in the fall semester.
- Undergraduate Forms
SPH Undergraduate Box Submission Page
Please submit all form through the SPH Undergraduate Box Submission Page by clicking the link above. Emailed forms will not be accepted or may be delayed in processing. Documents must be uploaded in PDF format only. Incomplete or unsigned forms will not be accepted and will need to be resubmitted. This portal is only for GWSPH students or students in other schools pursuing a GWSPH major/minor.
To ensure timely processing, please be sure to title your files properly, using the following convention: LastName_FirstName_YearSemesterCode_DocumentTitle.pdf
Semester Codes are as follows:
- Spring = 01
- Summer = 02
- Fall = 03
Example | If George Washington is submitting a Registration Transaction Form (RTF) in Fall 2025, the file would be named: Washington_George_202503_RTF.pdfPlease meet with your Academic Advisor prior to submitting these forms.
This page is a work-in-progress. Please visit the SPH Undergraduate Blackboard Resource Page for all blank forms.
Registration
Incomplete Course Grade Contract
If your professor agrees to grant an Incomplete, submit this form. See the University Bulletin for policy details.
Independent Study Form (PUBH 4199 / EXNS 3101)
For students pursuing independent research or a faculty-guided project. Complete the Independent Study Form before registration.
Elective Internship
Students completing elective internships should use the CCAS internship form and follow its submission process. More information is available here.Registration Transaction Form (RTF)
Used for specific registration requests such as overriding certain course restrictions, authorizing retakes, or time conflict approval. Please note that an RTF cannot be used to override prerequisite requirements for any GWSPH core requirements.Enrollment Verification
Request official enrollment or registration verification via GWeb.Academic Planning
Four-Year Plan Template
Plan your courses semester by semester to stay on track with prerequisites and degree requirements.Internal Transfer Request Form
Request a transfer between GW schools or programs.GWSPH Undergraduate Declaration Form
This form can do the following:
- Declare, remove, or change a major in Exercise Science, Health Data Science, Nutrition, or Public Health
- Declare, remove, or change a minor in Public Health, Exercise Science, Nutrition Science, or Bioinformatics
- Declare, remove, or change a concentration within Exercise Science, Health Data Science, Nutrition, or Public Health
This form should only be used for majors/minors/concentrations in the School of Public Health. To declare a minor/major in another school (Elliot School for example), please use the form for that School or program.
Refer to the Undergraduate Student Handbook for additional information and guidelines.
Credits Outside of GW
Transfer Credit Approval Form
Request GW approval before enrolling in an external course. Instructions for seeking approval can be found on the form.Consortium Forms
Take approved courses at partner DC schools as part of Consortium.Professional Enhancement & Petitions
Professional Enhancement Form
All SPH undergraduates must complete 8 hours of advisor approved professional enhancement.- Submit proof for all completed hours in one form.
- For more information, click here.
Undergraduate Course Petition
Request an exception for a course to count toward your major or minor. Use this form for:- External transfer credit evaluations for core or guided elective requirements.
- Guided elective review requests for GW courses not currently listed.
Contact your advisor before submitting to confirm this is the right form for your request.
Graduation & Diplomas
Apply for Graduation via GWeb
Submit your graduation application through GWeb by the posted deadline.Paper Graduation Application
If you miss the online deadline, complete the Paper Graduation Application Form.Diploma Replacement
Request a replacement diploma through the GW eStore.FERPA & Student Records
Confidentiality Request Form
Restrict the release of your directory information.Student Consent Forms
Authorize another person (like a parent or employer) to access your records.- Graduate Degree Forms
Request for Certification for Half-Time / Full-Time Student Status
- Half-Time/Full-Time Certification - Online Form Submission
Certification for graduate student financial aid is based upon the total number of credit hours for which you register in a given semester. Half-time status requires being registered for 5-8 credit hours; students registered for 9 credit hours or more are considered full-time. Students registered for fewer than the requisite number of credit hours may be approved for half-time or full-time certification if they are working on their culminating experience, dissertations, residencies, internships, or practicums, or are preparing for comprehensive exams.
GWSPH Graduate Independent Study Course Description & Form
This course is designed to provide the student with an opportunity to gain or enhance public health knowledge and to explore an area of interest related to public health research or the delivery and/or administration of health services.
Use this form for:
- Readmission Requests
Refer to the Graduate Student Handbook for guidelines on graduate petition eligibility/requirements.
Early submissions will ensure processing before registration to avoid complications. Students interested in petitioning are advised to first identify when course registration begins each semester to plan accordingly.
Students should NOT submit an Admissions Petition until all account holds have been rectified.
Readmission
- Deadline for readmission petitions is no later than three (3) weeks prior to the first day of class. For all spring petitions, please account for university closure during winter break.
- Students must apply for and be approved for readmission. Requests for readmission will only be accepted for readmission to the program in which originally enrolled.
- Readmitted students will be subject to the regulations and program requirements in effect at the time of reenrollment.
Students who have fallen out of status:
- Students who did not register during the immediate, preceding semester/module (excluding summer sessions) or who have not taken any courses at GW in over a year, are out of status and must apply for readmission by completing an admissions petition.
Students who have been suspended:
- Students who were suspended from GWSPH may only apply for readmission after at least one academic year has passed and must apply through SOPHAS Express.
Contact the Office of Admissions at gwsphadmit
gwu [dot] edu (gwsphadmit[at]gwu[dot]edu) or (202) 994-2160 with questions.Change of Program Petition
- Current students are eligible to use this Program Change Petition Form to switch programs within the same degree or to add or remove a certificate program. (Students seeking to change degrees, such as MHA to MPH or DrPH to Ph.D. should contact the admissions office.) It is recommended that students wait to submit their program change petition after they have completed one semester at GW and grades have posted.
- Prior to submitting a petition to change programs, students must contact the Director of their desired Program. Students will need to indicate that they have had a meeting with the Program Director in order to submit the petition. (For students applying to the Public Health Certificate, it is not necessary to contact a faculty member.) Program Directors and their contact information can be found on the program-specific webpages.
INSTRUCTIONS: Please download the form to complete it. Email your completed form to gwsphrecords
gwu [dot] edu. When a student wishes to make a request that requires an exception to GW or GWSPH policies and procedures, or one representing a change in program of study, a petition must be filed and approved. The Graduate Records Petition allows students to:
- Waive a required course
- Substitute a course for a required course
- Attend two schools simultaneously
- Transfer graduate credits to the GW graduate transcript
- Register for continuous enrollment versus continuous research
- Extend the time limit for graduation
- Drop a course after the deadline and receive a full or partial refund
- Add a course after the deadline and waive the late fee
Email this form to gwsphrecords
gwu [dot] edu.Level Change Request
Students who took a non-degree course(s) at GW prior to enrolling in a graduate degree program are eligible to have those credits applied to their graduate degree program via a level change request form. Please email gwsphrecords
gwu [dot] edu to request having non-degree credits changed to graduate credits to be applied to degree program.- Doctoral Forms