Academic Forms 2
Below are the forms commonly needed by students in the Milken Institute School of Public Health. Most of these forms require a dean's signature, but you do not need to acquire this signature yourself. After you submit the form, it will be automatically routed to the Office of the Dean for review and approval.
COVID-19 Spring 2020 Forms
Use this form when you cannot register online using GWeb. See "Registration Step-by-Step" for details on using the GWeb system, and for guidance on circumstances in which the Registration Transaction Form (RTF) must be used instead. Submit by email to email@example.com or in-person to the Office of Student Affairs - Student Records in Suite 200. Do not submit directly to the Registrar.
If a student, for reasons beyond the student's control, is unable to complete the work of the course during the term of enrollment, the instructor must approve such reasons before the date when grades must be reported. Students should meet with their academic advisor to discuss registration while working to finish an incomplete. This contract must be submitted to Student Records (firstname.lastname@example.org) prior to the last day of the term.
Professional enhancement activities supplement your academic curriculum and help prepare you to participate actively in the professional community. Students in all Milken Institute School of Public Health degree programs are required to attend eight hours of professional enhancement activities. Students must meet this requirement before applying to graduate. Download the form to learn more about this requirement and procedures for documenting your professional enhancement activities. Submit in-person to the Office of Student Affairs - Student Records or email email@example.com.
Emergency Loan Form (Email Link)
Milken Institute School of Public Health has an emergency loan program for students who are having short-term cash-flow difficulties. To apply, contact GSWPH Financial Aid at firstname.lastname@example.org or 202-994-1950.
If you wish to withdraw from the university (including all of your courses) and do not plan to return to GW to complete your degree, you must complete this form and submit it to the Office of Student Records for processing. GW also asks that withdrawing students complete an exit survey; undergraduate students click here for the survey, and graduate students click here. To ensure that your withdrawal is complete, make sure that you contact all offices that need to be informed of your leaving; failure to do so may result in your incurring additional expenses. The Complete Withdrawal Form includes a partial list of these offices. Submit in-person to the Office of Student Affairs - Student Records or email email@example.com.
You must complete the Registrar Office's online application for graduation by the appropriate deadline. View step-by-step instructions on how to complete the online application. In general, this form must be completed by:
- February 1 - for students completing degree requirements in the spring semester and for summer graduates who are eligible to participate in May Commencement as "walk through" candidates.
- July 1 - for students completing degree requirements in the summer sessions.
- October 1 - for students completing the degree requirements in the fall semester.
If you have missed the deadline to apply, your application must be submitted on paper (to firstname.lastname@example.org).
GWSPH students will submit this form to withdraw from a class/multiple classes when they cannot complete the action in BanWeb.
- Change entry semester or curriculum Year
- Substitute a course for a required course
- Request a leave of absence
With this form you can
- Declare, remove, or change a major in Exercise Science or Nutrition Science
- Declare, remove, or change a minor in Public Health, Exercise Science, orNutrition Science*
- Declare, remove, or change a concentration within Exercise Science (pre-medical, pre-physical therapy, pre-athletic training/sports medicine, no concentration)
This form should only be used for EXNS or PUBH majors/minors/concentrations. To declare a minor/major in another school (ex: ESIA), please use the form for that school or program.
*The Public Health minor has a waitlist. Only students notified of their acceptance off the waitlist will have their forms processed. Any student who submits a PUBH minor declaration without acceptance off the waitlist will be denied.
Refer to the Undergraduate Student Handbook for additional information and guidelines.
Certification for graduate student financial aid is based upon the total number of credit hours for which you register in a given semester. Half-time status requires being registered for 5-8 credit hours; students registered for 9 credit hours or more are considered full-time. Students registered for fewer than the requisite number of credit hours may be approved for half-time or full-time certification if they are working on their culminating experience, dissertations, residencies, internships, or practicums, or are preparing for comprehensive exams. Note: This form is not to be used by international students on F or J visas. Please visit the International Services Office website for the correct form. Submit in-person to the Office of Student Affairs - Student Records or email email@example.com.
This course is designed to provide the student with an opportunity to gain or enhance public health knowledge and to explore an area of interest related to public health research or the delivery and/or administration of health services.
Use this form for:
- Readmission Requests
- Change of Program
Early submissions will ensure processing before registration to avoid complications. Students interested in petitioning are advised to first identify when course registration begins each semester to plan accordingly.
Students should NOT submit an Admissions Petition until all account holds have been rectified.
Refer to the Graduate Student Handbook for guidelines on graduate petition eligibility/requirements.
- Deadline for readmission petitions is no later than three (3) weeks prior to the first day of class. For all spring petitions, please account for university closure during winter break.
- Students must apply for and be approved for readmission. Requests for reeadmssion will only be accepted for readmission to the program in which originally enrolled.
- Readmitted students will be subject to the regulations and program requirements in effect at the time of reenrollment.
Students who have fallen out of status:
- Students who did not register during the immediate, preceding semester/module (excluding summer sessions) or who have not taken any courses at GW in over a year, are out of status and must apply for readmission by completing an admissions petition.
Students who have been suspended:
- Students who were suspended from GWSPH may only apply for readmission after at least one academic year has passed and must apply through SOPHAS Express.
2. Change of Concentration
- Current students are eligible to petition to switch programs. It is recommended that students wait to submit their concentration change petition until after they have completed one semester at GW and grades have posted.
- Prior to submitting a petition to change concentration, students must contact the program director of the desired concentration. Students will need to indicate that they have had contact with the program director in order to submit the petition. (For students applying to the Public Health Certificate, it is not necessary to contact a faculty member.) Program Directors and their contact information can be found on the program-specific webpages.
Contact the Office of Admissions at firstname.lastname@example.org or (202) 994-2160 with questions.
When a student wishes to make a request that requires an exception to GW or GWSPH policies and procedures, or one representing a change in program of study, a petition must be filed and approved. The Graduate Records Petition allows students to:
- Waive a required course
- Substitute a course for a required course
- Attend two schools simultaneously
- Transfer graduate credits to the GW graduate transcript
- Register for continuous enrollment versus continuous research
- Extend the time limit for graduation
- Request a leave of absence (submit to email@example.com)
- Drop a course after the deadline and receive a full or partial refund
- Add a course after the deadline and waive the late fee
Level Change Request
Students who took a non-degree course(s) at GW prior to enrolling in a graduate degree program are eligible to have those credits applied to their graduate degree program via a level change request form. Please email firstname.lastname@example.org to request having non-degree credits changed to graduate credits to be applied to degree program.
Practicum Equivalent Experience
Request a Waiver of the MPH Practicum (submit to the Office of the Dean) MPH students with substantial public health experience relevant to their department/track may request to waive the MPH Practicum and substitute elective credits. Prior to matriculation, applicants must have completed more than three years of relevant, full-time, public health experience in which they can demonstrate the application of at least one track-specific competency. To request a waiver, complete the Practicum Equivalent Experience Application. Obtain approval from your Practicum Director and Academic Advisor, and then submit to the Office of the Dean. You must submit this application during your first semester of enrollment.
DrPH students need to complete several additional forms related to their Dissertation, including the Dissertation Proposal Request Form and Dissertation Committee Approval Form. These forms can be found in the DrPH section of the Resources for Students page.